Before submitting payroll to ADP for July 1, what should be done to reflect a pay increase?

The correct action to take before submitting payroll to ADP for July 1, in order to reflect a pay increase, is to change the regular pay rate field and indicate an effective date. This is a critical process because payroll systems rely on accurate and updated information to ensure that employees are compensated correctly for their work. By updating the pay rate in the system and specifying the effective date of the new rate, the payroll will correctly reflect the new compensation starting from the specified date.

This step is essential for aligning the payroll submission with the company's intended pay policies and maintaining compliance with labor regulations. It also helps prevent any potential payroll errors that could arise from outdated information, which can lead to dissatisfaction among employees.

While notifying employees of the change, consulting HR for approval, and submitting the increase after payroll submission are important considerations, they do not directly impact the actual preparation of payroll data for submission. The primary focus in this instance is to ensure that the payroll system accurately reflects the new pay rate prior to the payroll being processed, which is why updating the regular pay rate field is the correct action to take.